HR Operations Advisor Nordics
RISKPOINT A/S
- København
- Permanent
- Fuldtid
- Process end-to-end payroll for employees based in RiskPoint Nordic countries, ensuring accurate calculation of salaries, social security, taxes, and benefits, with some good understanding of international payroll matters. This includes accurate and timely pre-/post- administration of wages and other compensation elements (e.g. benefits and cash perks) to meet administrative requirements and comply with regulatory provisions from an employment law, tax and social security point of view.
- Manage the relation and communication with external providers (payroll, tax etc.)
- Maintain up-to-date records to ensure accurate compensation and correct legal statements.
- Prepare the necessary elements for accounting and cash payments. Collaborate with the Finance team to process reconciliation.
- Support the related set up formalities for new legal entities/employees
- Support the HR Reward role for formalities in local language related to employee benefits and special tax status applications/tax returns for international payrolls.
- Draft and maintain all administrative employment documents in accordance with social legislation (e.g. employment contracts, transfers, certificates etc.)
- Maintain personnel employment data up-to-date and prepare regulatory reporting
- Administer:
- Time & attendance
- GDPR-related administration (consents, NDA's etc.)
- Disability & accident files (workplace/private)
- Social security & immigration formalities
- Support business managers for sensitive employee discussions (termination, warnings etc.) from an employment/legal point of view.
- Actively keep abreast of developments on regulatory matters (legal/tax/payroll) for the region in scope. Share the information with all stakeholders concerned.
- Assist for the update of social documentation (working regulations, contract templates, personnel handbooks etc.)
- Contribute to internal HR communications related to payroll and individual employee files (e.g. absenteeism, leave of absence, parental leaves, pay slips, etc.).
- Prepare data for audits and management reporting related to domains in scope
- Provide advice and information to employees on social and salary matters, providing quality service
- Train employees/managers on the use of specific software and tracking documentation (time & attendance, holidays etc.) as well as on social law applicable for region in scope.
- Contribute to HR projects (e.g. payroll provider changes, HRIS, new payroll & employment set up, legal changes etc.)
- Potentially act as back up for the payroll of other entities and provide back-up support for your HR Team colleagues in the event of the absence of one of them.
- The position will cover the Nordic countries (Denmark, Norway, Sweden, Finland). It will report into the Group Human Resources Director position with a matrix to the respective country managers.
- The position is based out of our head office in Copenhagen. The nature of the position allows some remote working and will involve regular travel to other countries.
- The right person for this position is a trustworthy team player able to work independently and pro-actively. You are systematic, quality-focused and organized in your approach. You are capable of managing multiple tasks simultaneously without losing the overall perspective. Your energy level enables you to work under pressure and with challenging deadlines/workload. You are dedicated and flexible in terms of working hours considering the nature of the role. As a payroll accountable, your presence at work is essential at the payroll timing periods each month.
- You keep the (internal) customer as well as the big picture in mind at all times with a problem-solving mindset and a proactive approach to identify and resolve issues.
- Your communication and influencing skills are as good as your analytical qualities. You demonstrate financial acumen and a strong orientation for figures and accuracy, with the ability to handle complex payroll calculations and data.
- You can deal with complexity and do not shy away from challenges requiring persistence. You are used to roll up your sleeves to handle each step of the processes you are responsible for.
- You prove an impeccable ability to deal with confidentiality and highest integrity/ethical standards. You demonstrate the maturity and personal distancing to deal with people compensation matters.
- You possess skills equivalent to a bachelor + 8 -10 years relevant experience or equivalent by experience in payroll and in employment law matters. You have in-depth knowledge of social security, tax and social legislation for the countries in scope. You are familiar with global mobility concepts, including expatriate taxation and cross-border employment.
- You are highly proficient with IT tools (e.g. Excel advanced or Power BI, HRIS, Ms Office suite, payroll systems). You have some project management experience.
- You have some understanding (or interest) of the insurance business as well as of a couple of correlated HR domains (e.g. employee benefits). You keep abreast with new regulatory changes and best practices in the field.
- You are fully proficient in English and Danish both written and orally. In order to help on local matters and documentation, you master a good understanding of Swedish and Norwegian and are able to draft legal documentation in those languages. Finnish proficiency is a nice to have.
- Last but not least: the most important attribute is your attitude to feel at home in our entrepreneurial company culture.