Facility Manager

• Ensure all facilities operate smoothly and efficiently. Oversee maintenance, repair, and upgrades of physical assets, including buildings, systems, electrical infrastructure, and implement preventative maintenance programs.
• Coordinate space allocation, layout, and office moves. Work closely with department leaders to understand their space requirements and plan accordingly to optimize space use.
• Manage relationships with external vendors and service providers, including cleaning, security, and facilities maintenance companies. Negotiate contracts in collaboration with our procurement department to achieve the best value for the company.
• Ensure the workplace meets all legal and regulatory requirements related to health, safety, and environmental standards. Implement policies and procedures to promote a safe and healthy work environment and be an active member of Pandora's Work Environment Council.
• Develop and manage the Facility budget, including operating expenses and capital projects. Monitor expenses and implement cost-saving measures.
• Lead initiatives to reduce the environmental impact of the headquarters, including energy efficiency programs, waste reduction, and sustainable procurement practices.
• Develop and maintain emergency response plans, including evacuation procedures, fire drills, and disaster recovery. Ensure all employees are trained on safety protocols.
• Work with the IT department to ensure facilities are equipped with the necessary technological infrastructure. Oversee the integration of smart building technologies to enhance efficiency and comfort.
• Continuous Improvement: Establish and refine Facility Management (FM) processes adopting best practices and innovative approaches to elevate HR service delivery standards.

• Proven experience as a facilities manager or relevant position where you build an engaged team around you.
• Language skills: Speak and write Danish and English fluently since the corporate language is English.
• Communication Skills: As you will have contact with many people in our organization, it is important that you are a strong communicator who easily creates good relationships with all stakeholders, including colleagues and suppliers.
• Motivation and Attitude: Candidates should exhibit exceptional motivation and a positive attitude, demonstrating a willingness to tackle challenges enthusiastically.
• Process Management: Experienced with optimizing processes, enabling clear visualization and analysis of workflows.
• Lifelong Learner: A genuine curiosity and commitment to continuously acquiring new knowledge and skills, showing a willingness to adapt to evolving business.
• Business Acumen: A holistic understanding of the business, including its strategies and goals, to ensure that FM initiatives are fully aligned with the organization's direction.

Pandora